Real Estate Outsourced Accounting

While some accounting principles are the same across the board, real estate accounting presents distinct complexities. From tracking rental income and managing capital improvements to handling owner distributions and property-level reporting, it takes specialized knowledge to ensure accuracy and compliance. Real estate entities also face unique tax rules, depreciation schedules and structuring considerations.

Choosing a provider without real estate experience can lead to missed deductions, reporting errors or noncompliance — costing you time, money, and investor confidence.

When you outsource accounting services, you get more than one person for the job. You have an entire team at your disposal, one with experience in not only accounting but also tax and assurance work. This gives you a broad range of knowledge informing the strategic decisions to be made.

Hiring a team also means bench strength. If an in-house accountant is on vacation or suddenly leaves your organization, who will do their work? With outsourced accounting services, there’s always someone ready to jump in if a team member is unavailable; you experience no interruption of service.

Finally, outsourced accounting providers work with a wide range of businesses and organizations. They see a variety of scenarios, challenges and goals and provide solutions for all of them. This means they can bring more ideas to the table when helping you.

In addition to the knowledge needed for your accounting work, James Moore’s real estate finance professionals are dedicated to clients like you. We work with real estate companies every day (and have for years!), and we’re active members of industry organizations.

It’s a combination of accounting expertise and critical industry knowledge that you won’t often find elsewhere. And with your business’s success at stake, it’s what you deserve.

Not at all! You’ll have a primary point of contact and a dedicated team for your engagement. And you’ll hear from us regularly, because open communication is the best way to build trust and cooperation. Bench strength simply means that if someone on your team is unavailable, your work won’t be interrupted.

We know how important consistency is when it comes to your finances. So as cliché as it sounds, you’re not just a number at James Moore. (We love numbers, but not that much!)

By the time we have our first client meeting with you, we’ve already gotten started. In fact, our process begins as soon as your engagement letter is signed! Right after that, we begin putting your team together and plan your onboarding process so we can hit the ground running.

At our first meeting with you, we’ll confirm the scope of services and provide timelines for accounts payable and financial statements, a share link for you to securely transmit files, etc. We’ll introduce your dedicated team members, letting you know who takes care of what responsibilities and whom to contact with questions. And we’ll outline the onboarding process and determine the “go-live” date when we officially assume responsibilities.

After that, we’ll perform the work as outlined in our meeting. If any out-of-scope requests come up, we’ll indicate clearly how much it will cost before we get started so you can make that choice. We’ll also have regular meetings with you to monitor your accounting processes, accounts, cash flow and more.

Of course, that doesn’t mean we’re only available during meetings! Questions arise throughout the year. For example, maybe you’re looking to buy a new property and want to know whether it’s worth the asking price or what the tax impact would be. We’re available any time to walk you through it all. And most importantly, we’ll work with your internal finance people as a team — not a replacement.

It happens! Nobody can predict the future, so it’s entirely possible that out-of-scope needs will present themselves. We’ll talk with you about how we can help and provide pricing up front, and we won’t proceed with any new work until you agree to the terms.

Most of our work can be done remotely, so there’s no need for us to be nearby. Granted, we enjoy visiting with you when possible. In-person visits give us a great vantage point on your operations and an opportunity to check in personally — and that helps us provide better service. But the work itself (and our communication with you) can easily happen via online meetings, phone calls, emails, secure file-sharing software and other means.