DAPORA for NCAA Reporting

DAPORA includes a flexible rules engine that maps your institutional chart of accounts to NCAA categories. You define rules for straightforward mappings (e.g., coaching salaries → Category X) and complex scenarios (e.g., split allocations, percentage distributions, conditional logic). The platform validates categorizations against NCAA guidelines and flags potential issues. When NCAA changes categories, we update the platform and notify you to review mappings.

DAPORA is a software-first NCAA and EADA reporting platform, but it’s backed by experienced collegiate athletics professionals who understand the nuances of NCAA financial reporting.

The platform automates the mechanics of reporting, including data ingestion, categorization, validation, audit trails, and report generation. However, we recognize that NCAA reporting often involves judgment calls, gray areas, and evolving guidance that software alone can’t always interpret.

That’s why DAPORA clients have access to James Moore professionals who:

• Prepare NCAA agreed-upon procedures (AUPs) and athletics audits

• Advise athletic departments on complex revenue, expense, and institutional support classifications

• Stay current on NCAA financial reporting guidance and interpretation

When questions arise, such as how to treat unique transactions, new revenue streams, affiliated organization activity, or rule changes, our team can provide advisory guidance to help you apply NCAA rules correctly and consistently.

Yes. DAPORA is designed for the complexity of multi-sport athletic departments. Each sport can have unique identifying characteristics, funding sources (institutional support, ticket revenue, donations, conference distributions), and allocations. Users can filter for sport-specific views or see the full consolidated department.

DAPORA works with your existing ERP and ticketing platforms by ingesting and standardizing their available data outputs (e.g., scheduled exports, standard reports, flat files, or approved data extracts). We commonly support ERPs like Banner, PeopleSoft, Workday, SAP, Omni, and others, as well as ticketing platforms like Ticketmaster and Paciolan. We can also bring in data from donor management systems, travel/expense tools, and other departmental software. During implementation, our team confirms the best available data sources, maps your fields, and sets up repeatable ETL pipelines to refresh DAPORA automatically.

Our team monitors NCAA regulatory updates, participates in CABMA and NACUBO working groups, and maintains relationships with NCAA compliance staff. When reporting requirements change, we update DAPORA and communicate changes to clients with guidance on required actions. The platform is updated centrally—you don't manage software versions.

DAPORA is designed for institutional continuity. All reporting processes, categorization rules, and workflows are documented within the platform. New finance staff can review decision history, audit trails, and system logic. We provide comprehensive training materials and ongoing support to onboard new team members quickly.

Typical implementation is 6-8 weeks from kickoff to production. You need involvement from your controller or finance lead (project sponsor), the person who prepares NCAA/EADA reports (subject matter expert), ticketing staff if implementing reconciliation, and an IT contact for system access and data integration. Most clients dedicate 5-10 hours per week during implementation.

While DAPORA is proven at Division I programs, the platform is scalable for Division II and III athletic departments. NCAA financial reporting requirements share a common framework across divisions, with differences in depth, audit expectations, and reporting methods. DAPORA is configurable to align with Division I, II and III requirements.  We can adjust implementation pricing and scope for smaller programs.

Implementation includes hands-on training for finance staff and administrators. We provide documentation, video tutorials, and quick reference guides. After go-live, you have access to our support team (CPAs specializing in collegiate athletics, not just a generic help desk) via phone, email, and screenshare. We also offer quarterly business reviews to optimize usage.

DAPORA maintains complete audit trails for every transaction showing data source, categorization logic, approval workflows, and change history. When auditors request documentation, you export data packages with supporting detail in minutes. Our clients consistently report reduced audit prep time and fewer findings related to financial reporting.

Yes. Institutional support is a complex area requiring proper categorization of direct support, student fees, indirect facilities costs, and other university contributions. DAPORA tracks these flows, validates against NCAA definitions, and provides transparency for both internal stakeholders and auditors.

DAPORA includes access controls allowing you to define who can view, edit, or approve rules and reports. All user actions are logged for audit purposes. Data is encrypted in transit and at rest. The platform meets enterprise security standards suitable for higher education institutions.