Payment Processing

It’s a common problem: A member of a construction team makes a credit card purchase for a job, and they drop off the receipt to an office manager (generally much later in the day, or even another day altogether). Unfortunately, the office manager can’t determine the job the purchase was made for unless the team member specifically states it.

With BILL, project managers in the field can quickly snap a photo of a receipt and add it to the transaction that synchronizes with QuickBooks. They can apply it to the correct job immediately, making it easier to track/code project expenses correctly.

Nonprofits often struggle with slow, manual invoice approvals that drain staff time and delayed payments. By adopting BILL, an organization can automate its accounts payable process to route invoices directly to staff and board members for online, easily organized and accessible approvals. This streamlines workflow eliminated bottlenecks and ensures vendors were paid on time.

BILL can also strengthen internal controls by clearly separating duties. For example, staff members initiate payments while board members approve them. The resulting audit trail supports grant compliance and reassures donors of strong financial oversight.

Real estate firms often manage multiple properties, each with its own set of expenses — from utility bills and maintenance to contractor invoices. Without a streamlined system, property managers spend hours sorting receipts, coding expenses and ensuring each cost is tied to the correct property or owner account. This slows down reporting and can cause errors that impact profitability and client trust.

With BILL, managers can quickly upload receipts or invoices, route them for approval and sync expenses directly to accounting software, assigning each to the correct property. This simplifies expense tracking, accelerates payments and ensures owners receive accurate, timely financial reports, all while reducing administrative burden.

Healthcare practices and clinics manage a constant flow of expenses, from medical supplies and equipment servicing to vendor invoices for lab work or cleaning services. When handled manually, coding these costs and routing approvals can delay payments and add stress to busy administrative teams.

BILL allows practice staff to digitize receipts and invoices immediately, route them for quick approval, sync expenses directly to accounting software and store invoices and receipts for easy access. This speeds up payment cycles, reduces errors, and frees staff to focus more on patient care rather than paperwork.